Every access to the website emark.colop.com is logged by COLOP. Specifically, in particular the anonymized IP address is logged and stored to optimize the user friendliness of the website (see Clause 3 hereof).
Furthermore, COLOP collects data with respect to every access to the website for the purpose of creating server log files. The data collected in this context consists of the name of the relevant web page, date and time of access, data volume transmitted, information whether the web site has been successfully retrieved, browser type and version, operating system of user, the previously accessed web site, as well as the IP address and the requesting provider. We use this log file data solely for statistical purposes, namely the purposes of evaluating the operation and security and the optimization of our web site. We do however reserve the right to scrutinize log file data ex post, if and when we have a legitimate concern that our web site has been used in an illicit way.
In addition, COLOP processes the data provided by users or entered on emark.colop.com for the purpose of contact, login and generating accounts if the user wants this. The following provides a detailed presentation of the individual data applications as well as details of the data stored:
2.1. Data processing for the purpose of making contact
COLOP offers users the option of getting in touch with COLOP using an online form: Users enter the required data in particular name, email address, country, company, phone number, address, business activity of company and message into an online form and transmit this to COLOP using an encrypted connection.
This data is stored by COLOP and used for the following purposes (the “purposes”): answering all queries and comments, processing the contact request.
By sending the online form (click on “Submit”) you give your express consent for the data to be processed and stored for the purposes as defined in Clause 2.1. In case your location is outside of Austria, you furthermore give your explicit consent to the transfer of the information provided to the local COLOP partner of your country for the purposes of answering your request and establishing contact. Depending on the specific content and scope of your request, this transfer may be necessary within the meaning of Article 49(1)(b) GDPR for the implementation of pre-contractual measures taken at the data subject’s request, in cases where the local COLOP partner can better and more purposeful answer your request. If the local COLOP partner is located in a third country, you are hereby informed of the possible risks of such transfer due to the absence of an adequacy decision and appropriate safeguards (inadequate data protection level in third countries).
2.2. Download via e-mail
COLOP furthermore offers the option of downloading files via an online form. You can either download a ZIP file or request the files to be sent to you via e-mail. In the latter case, we will process your e-mail address for the purpose of sending the e-mail and the documents requested. The e-mail address will be recorded for a period not longer than the statutory limitation period for liability claims in connection with pre-contractual declarations and will only be transferred to processors for the purposes of sending the e-mail.